13th ESA Conference – Frequently Asked Questions
We update this section regularly!
1.1.a: What are the conference fees?
A: Details about the conference fees can be found here.
Registration for the conference opens in April 2017. Becoming an ESA member would allow you to register at reduced fees to the 13th ESA conference in Athens.
1.1.b: What are the conference fees for PhD students?
A: The student fee is also applicable to all PhD students. For further information, see question 1.1.a.
1.2: Can I submit my abstract via email?
A: No, we can only accept abstracts submitted via the ConfTool website.
You will find all necessary information concerning the registration and the abstract submission in the PDF documents provided right there.
1.3: I don’t remember my ConfTool password, please help!
A: Don’t worry. Go to the login page of ConfTool.
Click on the link “Forgotten your password?” You will receive a new password then. In case you have been registered in ConfTool before (for the ESA conference 2015 in Prague), please note that you have to create a new user account in ConfTool 2017.
1.4: Is it allowed to submit the same abstract to multiple RNs so that the organisers choose which one it suits best?
A: Please note that the maximum number of contributions that you can submit is two. The RN coordinators will review the abstracts independently, since they have no information about the abstracts submitted to other RNs. To avoid duplication and to simplify procedures, it is preferred to submit an abstract only once.
However, if the abstract fits in two RNs equally well, it is possible to submit the same abstract twice. If the abstract is accepted in both RNs, we kindly ask you to choose the one which best fits your interests.
1.5: How many papers can one present as a second author?
A: There is no limit for the number of contributions as a second author.
However, abstracts should be submitted and presented by the first author. Only in exceptional cases (e.g. absence of the first author due to sickness in the conference week), it is possible for the second author to present the paper.
This practice is in line with the conference’s aim, which is to provide spaces for sociologists and social scientists that enable them to present their current work, to receive feedback on it and to actively participate in the discussions. That is why it is important that the first author is present.
1.6: Can I submit a paper for a poster presentation?
A: As there will be no poster presentation at the conference in Athens, the oral presentation is the only format. If presenting in English will be a problem for you, you could contribute your presentation as “Distributed (written) paper”.
1.7: Will the papers be published in a journal?
A: Unfortunately, we are not able to publish any papers due to the large number of papers submitted.
1.8: I come from a neighbouring discipline. Can I apply for this call?
A: Social scientists from neighbouring disciplines are invited to submit papers and to discuss their ideas with sociologists in Athens. However, the ESA PhD Workshop can only discuss dissertation projects of PhD students pursuing a degree in Sociology. This is due to the fact that all the teachers are from sociology and trained in that. Therefore, it is not possible to advise projects aiming for other degrees.
1.9: I’m interested in presenting a paper and I would like to know if it must be written in English.
A: We would like to inform you that the working language of the conference is English. As a result, the submitted abstract, the presentation material (e.g. a PowerPoint file) and the oral presentation must be in English as well.
1.10: I would like to withdraw a submission from ConfTool. What should I do?
A: You can send a request to delete your submission to firstname.lastname@example.org. Please make sure to indicate the ID number of the contribution so that your request can be processed quickly!
1.11: Me and my colleague both would like to present our individual projects and also in addition the project that we work on together. Can we each present our individual paper and another one together?
A: Unfortunately, no. Each of you can only present one paper. Part of the reason is that we are expecting around 3000 participants, all of whom want to present their research projects, whereas – as you can imagine – we only have a limited number of rooms and time slots available. So in this case, you must make a choice.
2.1: Will there be a PhD Summer School?
A: You can find all information concerning the PhD Workshop (27-28 August 2017) here.
PhD students are invited to complete the application form together with a short CV and to submit them together with the abstract by February 1st 2017.
2.2: Who is eligible to participate in the PhD Workshop?
A: For participating in the PhD Workshop the candidate has to be a PhD student in Sociology. Students must be an ESA member or become an ESA member before the Workshop. Please find further information here.
2.3: Does the ESA offer a travel grant for PhD candidates?
A: Yes, up to 300 Euro will be available for each student accepted in the PhD Workshop. The amount of the travel grant will depend on your travel expenses (e.g. airline tickets or other related travel costs regarding your trip to Athens). We would kindly ask you to cover travel-related expenses prior to the Workshop. The amount paid will be reimbursed after the conference. Additional information will be provided after the abstract reviewing process and the selection of PhD students in April.
2.4: What exactly does the preparation of an article in the PhD Workshop mean? Will the paper be published in an ESA journal?
A: PhD students are invited to discuss the manuscript of a full paper with the Workshop teachers. The aim of the PhD Workshop is to support PhD students in the preparation of an article for publication. The student is asked to submit the final paper independently in any journal. The journal will not be chosen by the teachers of the PhD Workshop.
2.5: Is it possible to submit an abstract for the conference as well as for the PhD Workshop or do I have to choose one option only?
A: It is possible to submit an abstract for a conference presentation and for the PhD Workshop. However, it is only possible to be accepted once. If both of the submissions are accepted, it is necessary to choose one option.
It cannot be the same abstract though, as the rules for the PhD Workshop are different: The abstract length is 1000 words instead of 250.
2.6: Do PhD Workshop participants have to pay the conference fees?
A: Since the Workshop takes place before the conference, the selected PhD students are invited but not obliged to attend the conference. For participating in the Workshop, no fees are charged.
2.7: Do PhD Workshop participants have to make their own accommodation arrangements?
A: The participants of the PhD Workshop will not have to make any accommodation arrangements for the workshop days. ESA will organise and fully cover the expenses of their accommodation. When the necessary details are settled, the participants will be informed accordingly.
However, please have in mind that if the participants wish to stay extra days in Athens before and/or after the Workshop (e.g. in order to attend the ESA Conference), they are responsible for making the necessary arrangements related to their accommodation for these extra days.
3.1: When will participant registration open?
A: Participant registration for the ESA conference opens 2 May 2017. During the participant registration process, you will be able to select from many items related to the conference, such as some special events.
3.2: Where do I register?
A: Participant registration will be available via our ConfTool website. In order to register as participant for the ESA conference, you need to have a user account in ConfTool first.
3.3: What are the conference fees?
A: Details about the conference fees can be found here. During the participant registration process, optionally you will also be able to become an ESA member and immediately benefit from a substantial reduction of the conference fee! Details about the ESA membership fees can be found here.
3.4: What are the payment methods?
A: You can pay either by credit card (Visa, MasterCard, Carte Bleue) or by bank transfer (wire transfer). Some countries will be able to also choose SOFORT banking as payment option.
3.5: How can I obtain an invoice for my payment?
A: You will be able to view, download and print out an invoice yourself! It will be displayed in the overview of your ConfTool user account.
3.6: What are the registration deadlines?
A: The early bird ticket is available until 20 May 2017. Paper presenters have to register until 1 June 2017 so that we can finalise the conference agenda! The standard ticket will be available from 21 May until 21 August 2017. After this date, participant registration in ConfTool will close and the on-site conference fee applies.
3.7: What if my payment fails?
A: In case you encounter difficulties with the payment (e.g. your payment is refused or fails otherwise), please send an email to email@example.com. Give us your User ID Number and indicate which alternative payment method you would like to use.
3.8: The evening plenary sessions are booked out! What can I do?
A: We are aware of the fact that apparently more participants would like to hear the plenary speakers than can be accommodated in the respective venues. Please note that we are trying to organise a live broadcast! Once we have more information, we will make it available here on the conference website.
3.9: I have to cancel my participation. How can I do this in order to get a refund of the conference fee?
A: Please send an email to firstname.lastname@example.org. We will treat your request. Until the end of June, you will get a full refund less 30 Euro handling fee. In July, you will get a refund of 50%. In August, there will be no refund anymore.
4.1: I will present a paper at the conference. What should it be like?
A: There will be four (4) paper presentations in each session of 90 minutes Please prepare an oral presentation of about 15 minutes so that there will be some time for a couple of questions.
4.2: My paper was accepted as ‘roundtable paper’. What does this mean?
A: Basically, roundtable sessions will be the same as regular sessions (see 4.1). So please prepare an oral presentation of about 15 minutes. The only difference is that you, the other presenters, the session chair and other interested participants will sit at a round table! This will happen in a big room where other roundtables will happen at the same time.
4.3: My paper was accepted as ‘distributed paper’. What does this mean?
A: Distributed papers will not be presented orally. You should bring copies of the paper (about 10) to be distributed to the participants of your session (max. 50.000 characters with spaces, including notes and references). Other than that, your paper is treated in the same way as everyone else’s: It will be featured in the conference programme book and the abstract will be available online. That is unless you register as a participant for the conference until 1st June!
4.4: When is my session going be?
A: All regular sessions will be scheduled between Wednesday, 30 August after lunch and Friday, 1 September before the closing plenary and conference party. Building the schedule of the conference is very complex, so please be patient! At the end of June / beginning of July, we should be able to tell you when your session is. In case of special requests, please contact your RN / RS coordinator. You can find their contact details in the Call for Papers.